Course Enrollment

Thank you for choosing CareerSafe as your online training source. We’re looking forward to our journey together! This guide will be your trusty companion to all things related to course enrollment, including:

Refer to our Seat and License Management Support Guide for instructions on how to distribute seats to other teachers and exchange seats between courses within a library (e.g., OSHA 10-Hour).
Enrolling Yourself in a Course

If a course has been purchased for you by your school, company, or organization, you will either be enrolled by your course instructor/administrator, or you will be invited to enroll with a Teacher Code.

If you purchase a course for yourself (e.g., OSHA 10-Hour Construction), you will automatically be enrolled in the course and a Teacher Code is not required. Looking to purchase a course? Visit our Course Catalog to find the right online training for you.

Enroll Yourself Using a Teacher Code

  1. Navigate to the CareerSafe Campus and sign in. If you haven’t created an account yet, visit our Getting Started Support Guide for directions.
  2. Once you have created an account, you will see an option to Enroll with a Teacher Code on your CareerSafe Campus home page. This is where you will enter the code you received. (Note: the Teacher Code is case-sensitive and contains only capital letters.)
Student Home Page (screenshot)

Note: If your teacher code is for a library (e.g., Employability Skills or Cyber Safety Awareness), there will be a pop-up with a list of available courses. Choose the course in which you would like to enroll, then click the Select Course button.

  1. After you click Submit, you will see a new section on your home screen that says Pending Seat Requests. You are now waiting for instructor approval of your enrollment.
Pending Seat Request (screenshot)
Enrolling Students in a Course

As an instructor or administrator, you have the ability to enroll students in course seats that you own in one of three ways:


Enroll Students Using a Teacher Code

  1. Navigate to the CareerSafe Campus and sign in.
  2. Click the Teacher Tools link on the left-hand side of the page or the Teacher Tools button at the top of your Home page.
  3. From within Teacher Tools, click the Seat Management tab near the top of the page.
  4. On the Seat Management tab, there will be a My Seats chart displaying your current CareerSafe courses and available seats. Locate the Teacher Code to the right of the course name for which you want to enroll students. This is the code you will share with your students. (Note: the Teacher Code is case-sensitive and contains only capital letters.)
Seat Management (screenshot)

Note: If you share a teacher code for a library, the student will be prompted to choose from a list of available courses within that library.

  1. Once a student has entered your Teacher Code, you can approve their request to join your course by clicking the Manage Requests button in the Pending Enrollments section of your Home page.
Pending Enrollment Requests (screenshot)
  1. On the next screen, click the Approve link next to the name of the verified student. Your student is now enrolled and ready to begin the course.

    Note: You can also approve multiple students at once by selecting the checkboxes next to each student’s name and using the Approve All Checked Students button.
Enrollment Requests Under Seat Management (screenshot)

Enroll a Student Using the Add Student Tool

Note: The student must have an existing CareerSafe account to use this tool. Refer to our Getting Started Support Guide for instructions on how to create a CareerSafe account.

  1. Navigate to the CareerSafe Campus and sign in.
  2. Click the Teacher Tools link on the left-hand side of the page or the Teacher Tools button at the top of your Home page.
  3. From within Teacher Tools, click the Seat Management tab near the top of the page.
  4. Under the Students dropdown pane, at the bottom of the Seat Management screen, click the Add Student link.
Seat Management (screenshot)
  1. Type in the student’s full email address associated with their CareerSafe account (e.g., kasey.koala@tamu.edu).
  2. If a CareerSafe account does exist, the student's information will be displayed. Clicking on the resulting student email address confirms this is the correct student to be enrolled.
  3. Select the course in which you would like to enroll the student from the list of your eligible courses.
  4. The student is now enrolled and will see the course listed on their CareerSafe Home page. They can begin training immediately.

Enroll Students Using the Student Enrollment Tool

  1. Navigate to the CareerSafe Campus and sign in.
  2. Click the Teacher Tools link on the left-hand side of the page or the Teacher Tools button at the top of your Home page.
  3. From within the Teacher Tools, click the Seat Management tab near the top of the page.
  4. On the bottom of the Seat Management screen, locate the Students dropdown pane and click the Enroll Students link.
Seat Management (screenshot)
  1. On the next screen, select the course in which you would like to enroll students, then click the Continue button.
  2. Next, you will need to download and populate the Student Enrollments Spreadsheet Template with the students you wish to enroll in the selected course.
  3. Once you have filled out the template, save the file to your computer and return to your CareerSafe Campus screen.
  4. Click the “My file is ready” option.
  5. Locate and upload the completed template you saved in step 7.
Enroll Students - Upload File (screenshot)
  1. Once the file is uploaded, a preview will appear in the gray File Upload section. Click the Continue button.
  2. If there are any errors in your template, you will have an Upload Failed screen. Use the table on that screen to determine what errors exist in your template, fix the errors, then save and close the spreadsheet.
Enroll Students - Upload Failed (screenshot)
  1. You can now upload your template by using the Try Again button and repeating the previous steps until you have successfully uploaded the template.
  2. After you have uploaded the file successfully, a Complete Enrollments pop-up window will appear. To continue with your enrollments, click the Confirm button.
Complete Enrollments Confirmation (screenshot)

Note: Please allow up to five minutes for your enrollment spreadsheet to process. You will receive an email when all your students have been enrolled and are ready to begin the course.

The Student Enrollment Tool will create a CareerSafe account for each uploaded student that does not have an existing account. An email will be sent to each of these students notifying them of their new account and providing sign-in instructions.

Unenrolling Students from a Course

Instructors and administrators can unenroll a student from a course as long as:

  • the enrolled student has completed less than 50% of the course content;
  • the student enrolled in the seat has not previously had the course reset; and
  • the seat is not in a third-party course (e.g., OSHA 30-Hour Construction, HAZWOPER, First Aid).

Note: Seat enrollment does not affect the seat expiration date. For example, a seat in an OSHA 10-Hour Construction course expires one year after the purchase date. Unenrolling a student does not extend the expiration date.


To Unenroll a Student

  1. Navigate to the CareerSafe Campus and sign in.
  2. Click the Teacher Tools link on the left-hand side of the page or the Teacher Tools button at the top of your Home page.
  3. From within the Teacher Tools, click the Seat Management tab near the top of the page.
  4. On the Seat Management Tab, locate the Students dropdown pane.
  5. Locate the student you would like to unenroll and click Edit Enrollment link to the right of their name.
Seat Management (screenshot)
  1. In the Edit Student Enrollment pop-up, click the Unenroll link next to the course from which you would like to remove the student.
Edit enrollment
  1. In the Release Seat pop-up, verify the seat listed is the seat from which you would like to unenroll the student and click the Confirm button to save your changes.

Note: Unenrolling a student from a course will erase any progress they have made in that course.

Unenroll