This Privacy Policy (“Privacy Policy”) explains how K2Share, LLC and its subsidiaries and affiliates, including CareerSafe, LLC (“CareerSafe”) collects, uses, and discloses information about you (“Personal Data”) through its website and other online products and services, including the CareerSafe course platform ( the “Platform,” and collectively, the “Services”) or when you otherwise interact with us. K2Share LLC and its subsidiaries and affiliates, including CareerSafe serves residents of the United States and is not intended to serve users from other countries or territories. This Privacy Policy is intended to be read in connection with our Terms of Use and that by accessing or using our Services, you agree to be bound by both the Terms of Use and this Privacy Policy.
We may occasionally update this Privacy Policy – you can see when the last update was by looking at the “Last Updated” date at the top of this page. We won’t reduce your rights under this Privacy Policy without your explicit consent. If we make any significant changes to this Privacy Policy or material changes to data security processes or protocols, we’ll provide prominent notice by posting a notice on the Service and/or notifying you by email (using the email address you provided), so you can review and make sure you know about them prior to the change taking effect. We will notify schools in advance of material changes to this policy.
We encourage you to review the Privacy Policy whenever you access our Services or otherwise interact with us to stay informed about our information practices and the choices available to you. By continuing to use the Service after the revised Privacy Policy has become effective, you acknowledge that you accept and agree to the current version of the Privacy Policy.
Educational institutions (e.g., teachers, schools, or districts) should evaluate this Privacy Policy and our Terms of Service to ensure CareerSafe complies with their privacy policies and other requirements. Educational institutions shall be responsible, where applicable, for obtaining pertinent consent from parents, legal guardians or eligible students prior to utilizing the service. K2Share LLC and its subsidiaries and affiliates, including CareerSafe shall not be responsible for any miscare of the educational institution in the review of this privacy policy.
We collect Personal Data you provide directly to us. For example, we collect Personal Data from you in the following situations:
If you provide to us any Personal Data relating to other individuals, you represent that you have the authority to do so and permit us to use the Personal Data in accordance with this Privacy Statement. If you believe that your Personal Data has been provided to us improperly, or to otherwise exercise your rights relating to your Personal Data, please contact us by using the information in Section 12 below.
When you access or use our Services, we automatically collect information about you, which may qualify as Personal Data, including:
We may obtain information about individuals who purchase our services directly from our website (e.g., not affiliated with an educational institution) as well as information about teachers and administrators at a school, district or other public education entity from other sources and combine this information with Personal Data we collect through our Services, including Personal Data provided by you. This helps us to, among other things, update, expand and analyze our records, identify new customers and create more tailored advertising to provide services that may be of interest to teachers, administrators at a school, district or other public education entity, and individual purchasers of our services. In particular, we collect Personal Data belonging to teachers and administrators at a school, district or other public education entity from third party providers of business contact information, including mailing addresses, job titles, email addresses, phone numbers, intent data (or user behavior data), IP addresses, social media profiles, LinkedIn URLs and custom profiles, for purposes of targeted advertising, delivering relevant email content, event promotion and profiling.
We use the Personal Data we collect and process to provide, maintain, and improve our services and may also use the Personal Data we collect to:
We may share your Personal Data as follows or as otherwise described in this Privacy Statement:
Vendor | Service or Website Only | Purpose |
---|---|---|
Amazon Web Services (AWS) | Services | Cloud Infrastructure as a Service |
Google Analytics | Website Only | Website Traffic Analytics |
PayPal | Services | Credit Card Processing |
Salesforce | Website and Services | Marketing to teachers and administrator at a school, district, or other public education entity; we do not market to students. |
If you attend an event or webinar organized by us, or download or access an asset on our website, with sponsors of the event. If required by applicable law, you may consent to such sharing via the registration form or by allowing your attendee badge to be scanned at a sponsor booth. In these circumstances, your information will be subject to the sponsors’ privacy statements. If you do not wish for your information to be shared, you may choose to not opt-in via event/webinar registration or elect to not have your badge scanned, or you can opt-out in accordance with the instructions set forth in “Your Choices” below;
For further information on the recipients of your Personal Data, please contact us by using the information in the “Contacting us” section, below.
Except as described in this section, we do not knowingly collect Personal Data of users under the age of 13. In accordance with the Children’s Online Privacy Protection Act (“COPPA”) policies for online educational services, we require the educational institution (teacher, school, or district), on behalf of the parents or legal guardians of a student under the age of 13, to provide consent for the online collection of student Personal Data through CareerSafe services as a “Child User”. After the educational institution has obtained parental consent, teachers may register the Child User or provide a CareerSafe voucher to the student, parents, or legal guardians to allow the Child User to register.
If you are a parent or guardian and believe your child has provided us with Personal Data without your consent, please contact us by using the information in Section 12, and we will take steps to delete such Personal Data from our system.
Because CareerSafe relies on the parental consent for a Child User provided via the Child User’s school, parents should always contact the school first with any questions, concerns or requests regarding their child’s Personal Data. Notwithstanding the foregoing, (1) we will not require a Child User to disclose more information than is reasonably necessary to participate in the Services specifically requested by the Child User’s educational institution, (2) a Child User’s parent or guardian can review their child’s Personal Data, direct us to delete it, and refuse to allow any further collection or use of the Child User’s Personal Data, and (3) a Child User’s parent or guardian can agree to the collection and use of their child’s Personal Data, but not allow disclosure to third parties unless part of the Services (e.g., disclosure to the Department of Labor in order to receive an OSHA card). To exercise any of these rights, a Child User’s parent or guardian should first contact the Child User’s educational institution but may also contact us as set forth in Section 12.
Our Services may offer social sharing features, such as the Facebook “like” button, the “Tweet” button and other sharing widgets (“Social Sharing Features”). You may be given the option by such Social Sharing Features to post information about your activities on our Services to a profile page of yours that is provided by a third-party social media network in order to share with others within your network, depending on the settings you establish with the entity that provides the Social Sharing Feature. For more information about the purpose and scope of data collection and processing in connection with Social Sharing Features, please visit the privacy policies of the entities that provide these features.
We may allow others to provide analytics services and serve advertisements on our behalf across the internet and in applications. These entities may use cookies, web beacons, device identifiers and other technologies to collect information about your use of the Services and other websites and applications, including your IP address, web browser, mobile network information, pages viewed, time spent on pages or in apps, links clicked and conversion information. This information may be used by CareerSafe and others to, among other things, analyze and track data, and determine the popularity of certain content. This information may also be used to deliver teachers and educational institution administrators (school or district) advertising and content targeted to their interests on our Services and other websites and better understand their online activity. For more information about interest-based ads, or to opt out of having web browsing information used for behavioral advertising purposes, please visit www.aboutads.info/choices.
CareerSafe takes reasonable measures to help protect your Personal Data from loss, theft, misuse and unauthorized access, disclosure, alteration and destruction. In particular:
Although we make concerted good faith efforts to maintain the security of personal information, and we work hard to ensure the integrity and security of our systems as per best industry standards, no practices are 100% immune, and we can’t guarantee the security of information. Outages, attacks, human error, system failure, unauthorized use or other factors may compromise the security of user information at any time. If we learn of a security breach or other unauthorized disclosure of your Personal Data, we will attempt to notify you so that you can take appropriate protective steps by posting a notice on our homepage (www.careersafeonline.com) or elsewhere in our Service and we will send email to you at the email address you have provided to us. Additionally, we will notify the primary administrative contact at your school or district by email and telephone and assist with their efforts to ensure your notification. Any such notice will include:
If you are a parent, legal guardian or eligible student and an unauthorized disclosure of your student’s Personal Data records occurs, we will notify you by email at the email address we have on record for you or through notice to your school or district’s primary administrative contact in the event that we do not have an email address on record for you.
We store the Personal Data we collect about you for as long as is necessary for the purpose(s) for which we originally collected it, or for other legitimate business purposes, including to meet our legal or other regulatory obligations. We determine the appropriate retention period for Personal Data on the basis of the amount, nature and sensitivity of your Personal Data processed, the potential risk of harm from unauthorized use or disclosure of your Personal Data and whether we can achieve the purposes of the processing through other means, as well as on the basis of applicable regulator obligations (e.g., OSHA) and legal requirements (such as applicable statutes of limitation).
After expiry of the applicable retention periods, your Personal Data will be deleted. If there is any data that we are unable, for technical reasons, to delete entirely from our systems, we will put in place appropriate measures to prevent any further use of such data.
For further information on applicable data retention periods, please contact us by using the information in the “Contacting us” section, below.
CareerSafe is based in the United States and we use Amazon Web Services (AWS) to host the application and for cloud computing and storage. All Personal Data is securely stored on AWS resources in the United States.
You may update, correct or delete information about you at any time by logging into your online account or emailing us at support@careersafeonline.com. If you wish to delete or deactivate your account, please email us at support@careersafeonline.com, but not that we may retain certain information as required by law or for legitimate business purposes. We may also retain cached or archived copies of information about you for a certain period of time.
Most web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove or reject browser cookies. Please note that if you choose to remove or reject cookies, this could affect the availability and functionality of our Services.
CareerSafe is committed to protecting student Personal Data and will cooperate with school partners with regard to applicable access, correction, retention, deletion, use, sharing and other requirements (including the Student Online Personal Information Protection Act (SOPIPA), the federal Family Educational Rights and Privacy Act (FERPA), the federal Children’s Online Privacy Protection Act (COPPA), the Children’s Internet Protection Act (CIPA), and California Assembly Bill (AB) 1584.
An educational institution retains full ownership rights to the personal information and education records it provides to us in connection with our services. We will not use any student information from an educational institution for any purpose other than for the delivery and functioning of the Service.
Parents, legal guardians, or eligible students may review student Personal Data and correct erroneous information by contacting their educational institution. Our Platform provides educational institutions with functionality required to assist educational institutions in responding to requests from parents, legal guardians or students to inspect and review Personal Data and categories of data being held in education records. Additionally, users may access, correct, update, or delete personal information in their profile by signing into console, accessing their user account, and making the appropriate changes.
We will delete or de-identify personal information when it is no longer needed, upon expiration or termination of our agreement with an educational institution with any deletion or de-identification to be completed according to the terms of our agreement with the educational institution, or at the direction or request of the educational institution.
You may opt out of receiving promotional communications from CareerSafe by following the instructions in those communications or by emailing us at support@careersafeonline.com. If you opt out, we may still send you non-promotional emails, such as those about your account or our ongoing business relations.
The K2Share and CareerSafe web sites contains links to other sites that are not owned or controlled by CareerSafe or its parent organization. Please be aware that we are not responsible for the privacy or security practices of such other sites. We encourage you to be aware when you leave our site and to read the privacy statements of each and every web site that may collect personal data.
To exercise your rights regarding your Personal Data, or if you have any questions regarding this Privacy Statement or our privacy practices, please email us at support@careersafeonline.com or call (888) 614-7233. You may also write us at CareerSafe, 1005 University Dr., E., College Station TX 77840.
In our commitment to protect the privacy of children, we participate in the iKeepSafe Safe Harbor program. If you have any questions or need to file a complaint related to our Privacy Policy and practices, please contact the iKeepSafe Safe Harbor program’s dedicated consumer complaint department at COPPAPrivacy@ikeepsafe.org. Any such complaints received by us will be submitted to the iKeepSafe Safe Harbor program upon receipt.